Approval by Supervisor

1. Branch Managers and Regional Managers – Gretchen Pearson, President
   Dan Pearson, Chief Financial Officer (CFO) and Ines Machado-Escobar, Chief Administrative Officer (CAO) may approve in the event that President is not available
   
   
2. Agent Concierge and other staff members: Chief Administrative Officer (CAO)
   President and CFO may approve in the event that CAO is not available
   

Standard and Acceptable Reimbursement Expenses

1. Recruiting expenses – Employees may submit reimbursement for expenses related to recruiting. Meals recruiting reimbursement requests must include a business card of the recruit. All other recruiting reimbursement requests, including but not limited to ads and postcard orders must be approved prior to the activity.
   
2. Mileage – Employees may be reimbursed for mileage related to monthly managers’ meeting, company provided trainings and other company events. Employees will not be reimbursed for mileage resulting from personal sales activities. 
   
3. Industry Events – All expense reimbursement requests including but not limited to Summit Conference, NAR and CAR meetings / conferences must be approved PRIOR to the event taking place. Employees attending said Industry Events must complete a PTO form.
   
4. Monthly / Yearly Subscriptions – all monthly / yearly subscriptions must be approved PRIOR to the expense, without prior approval employees will not be reimbursed. 
   
5. Office Holiday Parties and other Office Events – All expenses must be approved PRIOR to the event, without prior approval manager/staff member will not be reimbursed.
   
6. Office Supplies – Office supplies expenses will only be reimbursed on a case of emergency only; all supply orders should be done thru our weekly standard order process.
   

 All expense reports must be submitted to accounting@bhhsdrysdale.com with copies of receipts on a monthly basis. Expense reports received over 30 days may or may not be approved for reimbursement.

Any and all expenses over $200.00 must be approved by the appropriate immediate supervisor prior to the expense taking place to guarantee reimbursement.

Non-Reimbursable Expenses

1. Cell phone expenses – unless otherwise specified in employees’ employment agreement, employees will not be reimbursed for phone expenses.
   
2. Meals – With the exception of recruiting meals, meals are not a reimbursable expense.
   

Vendor Contracts

1. Employees are not authorized to sign vendor contracts on behalf of the Company. Including but not limited to water service, shredding and yellow pages. All information and contracts to be sent to the CFO and/or CAO for review and signature.
   
2. All vendor invoices should be submitted to accounting@bhhsdrydale.com. Employees and agents should not pay any vendor invoices directly to the vendors.