Submitting Invoices

Submitting Invoices

All invoices must be submitted to Accounting same day they are received at office.   When submitting invoices to accounting be sure to scan invoice to your self and then forward to Accounting@bhhsdrysdale.com  


Do not send invoices directly from the scanner to accounting. 

  1. Subject line of email to be; Invoice – what invoice is
  2. Notate any invoices that are marked as Past Due in the body of your email  
  3. Be sure to use email signature when emailing Accounting so they know who to contact if they have questions
  4. A W-9 MUST be on file to pay out any and all vendors.  
  5. Payment will be held until W-9 is received.
  6. All one time invoices such as repairs to the office, must be approved by Dan Pearson, CFO.
  7. Any and all expenses over $200.00 related to including but not limited to facilities and office supplies must be approved in writing by the CFO or CAO prior to the expense to ensure reimbursement of such item.
  8. All approvals must be submitted with invoice or sent in a corresponding email at the time the invoice is submitted
  9. Managers and Staff members are not authorized to sign vendor contracts on behalf of the Company. Including but not limited to water service, shredding, yellow pages etc. All information and contracts to be sent to the CFO and/or CAO for review and signature if appropriate.
  10. CFO or CAO will review and approve all invoices for Accounting to process payment.

 


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