File Stages in SkySlope - Definitions

File Stages in SkySlope - Definitions

Transaction Stages

File Review Complete-Pending Closing Documentation
  1. Final File Review is complete
  1. All required documents added to checklist, reviewed, and accepted
  1. Funds will be disbursed to agent at close of escrow.
  1. File to be archived within 7 business days of the close of escrow.

File Review Complete-Missing Co-Op Items
  1. File Review is complete
  1. All required items from BHHS Agent added to checklist, reviewed, and accepted,
  1. There are missing documents from Co-Op agent
  1. All attempts to collect documents are documented and added to SkySlope file checklist in place of required documents
  1. Funds will be disbursed to agent at the time of close
  1. File to be archived within 7 business days of the close of escrow.

File Review Complete-Missing Required Items
  1. File Review is complete.
  1. File is incomplete - missing required items.
  1. Funds will be sent to home office and held until Manager, Compliance Director or PTS approve release
  1. Missing items must be added
  1. File to be archived within 7 business days of the close of escrow.

File Incomplete-Manager Release
  1. File is incomplete
  1. Missing required items
  1. Manager approves the release of the funds directly to the agent
  1. Funds will be disbursed to agent at the time of close.
  1. Missing items must be added to the file and archived within 7 business days of the close of escrow
  1. Manager is responsible for ensuring that the file complete within 3 business days of the close of escrow
  1. File to be archived within 7 business days of the close of escrow.

Preliminary Review-Additional Review Needed
  1. File has been reviewed within 48 hours of SkySlope file creation and needs further review of required items.
  1. If stage is not updated 48 hours prior to COE commissions will instruct title to send ALL funds to the home office
  1. Funds will be held until file is complete.
  1. Funds will be released upon approval from Business Manager, Compliance Director or PTS
  1. File to be complete and archived within 7 business days of the close of escrow.

Referral-Check Copy Needed
  1. Incoming Referral Fee due to BHHSDP – all funds to be sent directly to the home office – Accounting Department
  1. Accounting Department will notate the file when agent’s check is mailed to agent’s home address
  1. Closings to close file upon receipt of referral check
  1. File to be archived within 7 business days of receipt of referral check
Lease-File Review Complete
  1. File is complete
  1. All required items added to checklist, reviewed, and accepted.
  1. All funds to be sent directly to the home office – Accounting Department
  1. Accounting Department will notate the file when agent’s check is mailed to agent’s home address.
  1. File to be archived within 7 business days

Lease-Pending Payment
  1. Manager, AC, PTS has been notified transaction has been funded.
  1. This helps Closings know the funds are on the way and will cut down on emails requesting COE/file status.
*Accounting will confirm prior approval stage before releasing funds.

Closed-Check Copies or Final Statement Needed
  1. Manager, AC, PTS has been notified transaction has closed.
  1. This helps Closings know a transaction has closed and will cut down on emails requesting COE/file status.
  1. Closings will reach out to title for final statement and disbursement copies if needed.
*Accounting team will confirm prior approval stage before releasing funds.

Cancelling-In Process/Pending Docs
  1. Transaction cancelled
  1. Waiting for signed cancellation.
  1. Signed cancellation should be uploaded within 7 days of cancellation

SkySlope Listings Stages

Listing-Docs reviewed and complete
  1. Listing agreement and supporting documents have been added to checklist, reviewed, and accepted

Listing- Buyer Rep Agreement
Buyer Representation Agreement and supporting documents have been added to checklist, reviewed, and accepted


SkySlope Additional Stages

Unchecked
  1. SkySlope standard checklist with no approval
    merely a stage to help with timeline of the process. All newly entered transactions will have this stage


Checked
  1. SkySlope standard checklist with no approval
    merely a stage to help with timeline of the process


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